Accommodation

 

GUARANT International (further referred to also as the Conference Secretariat) has been appointed as the official hotel accommodation agent and will handle all related arrangements.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted conference rates" and try to obtain your personal data including credit card details.

List of hotels

Hotel Price in EUR
SGL / DBL
Distance to
Vienna House Diplomat Prague
HEADQUARTER HOTELS
Vienna House Diplomat Prague ☆☆☆☆
superior room
121 / 132 venue
Hotel Jelení dvůr Prague Castle ☆☆☆
standard room
83 / 84 12-minute walk
(1.1 km)
Hotel Avion ☆☆☆
standard room
65 / 75 2 metro stations
Masarykova kolej ☆☆☆
standard room
56 / 66 6-minute walk
(450 m)

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at iasprague2020@guarant.cz

Individual reservations

To make a hotel reservation, it is necessary to fill in the online form that is accessible in the User zone - on-line forms

within the online registration form. Your password is the same for both online forms.

Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation as soon as possible. 

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail.  The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at iasprague2020@guarant.cz  Do not contact hotels directly.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by June 8, 2020 only. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

Vienna House Diplomat Prague
Cancellations received Cancellation fee
before March 16, 2020: full refund (handling fee of 30 EUR will be deducted)
March 17 – April 30, 2020: 25% cancellation fee of cancelled accommodation
May 1–15, 2020: 50% cancellation fee of cancelled accommodation
May 16–29, 2020: 75% cancellation fee of cancelled accommodation
from May 30, 2020 incl. a no show: 100% cancellation fee for each cancelled night
Jelení Dvůr Prague Castle, Masarykova kolej
Cancellations received Cancellation fee
before May 26, 2020: full refund (handling fee of 30 EUR will be deducted)
May 27 – June 12, 2020: one-night cancellation fee
from June 13, 2020 incl. a no show: 100% cancellation fee for each cancelled night
Avion
Cancellations received Cancellation fee
before May 6, 2020: full refund (handling fee of 30 EUR will be deducted)
May 7–13, 2020: 75% cancellation fee of cancelled accommodation
from May 14, 2020 incl. a no show: 100% cancellation fee for each cancelled night

 

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